Procurement & Site module

Office Requests & Subcontractors in Mango ERP

Every request, advance and subcontractor bill approved in the system — not on paper.

Office Requests & Subcontractors

What it is

What does the Office Requests & Subcontractors module do?

Office Requests & Subcontractors (Mango's Office Service System) handles the paperwork that keeps projects moving: internal requests, petty cash and payment requests, subcontractor work orders and their bills. Each follows your approval levels, and each is tied to a project and cost code, so progress claims stay organised and controlled.

The problem it solves

Approvals chased in person

Requests and advances wait on someone's desk, and nobody can see where they are stuck.

Petty cash with no trail

Small cash withdrawals add up, but they are hard to trace to a project.

Subcontractor bills without control

Bills are checked against memory rather than the work order and work done.

Key features

Internal requests

Staff raise requests in the system, against a project, and track their status.

Petty cash & payment requests

Advances and petty cash withdrawals recorded and reconciled by project (Mango Petty Cash app).

Subcontractor work orders

Issue work orders with scope, rates and value for each subcontractor.

Subcontractor billing

Record subcontractor bills against the work order (Mango Billing app).

Approval levels

Every request follows your approval hierarchy, with a full record.

Notifications

Accounts are told when a certified claim is ready for billing and payment.

How it works

1
Request

Staff or site raise the request or claim.
2
Approve

It follows your approval levels.
3
Record

Tied to project, cost code and work order.
4
Pay

Approved items move to accounts for payment.

Desktop & mobile

Desktop

Office Requests & Subcontractors

Reports you get

Open requests by status and approver
Petty cash by project and person
Subcontractor work orders and billed value
Subcontractor bills pending approval
Approval turnaround time

Questions about Office Requests & Subcontractors

Yes. Petty cash and advance withdrawals are recorded against a project, and can be managed from the Mango Petty Cash app.

Subcontractor bills are recorded against the work order, so the value billed can be checked against the agreed scope and rates before approval.

Yes. Approvers can review and approve documents from the Mango Approve app.

They work together: this module handles work orders, requests and approvals, while Progress Claims handles the running bills to clients and from subcontractors.

See Office Requests & Subcontractors in a demo

Leave three details and the Synobiz team will call to set up a walkthrough on a project like yours.

Procurement & Site modules

All 14 modules

Connected modules

Office Requests & Subcontractors works with these modules.

Progress Claims (RA Bills) Progress billing to clients and from subcontractors.

Accounts Payable Vendor bills and payments.

Purchase & Procurement Requisitions, purchase orders and approvals.

Free demo · No obligation

See Office Requests & Subcontractors in a demo.

A Synobiz consultant walks you through Office Requests & Subcontractors — and how it connects to the rest of Mango ERP — on a sample project like yours.

See This Module in a Demo

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